- Jen McGovern -- 610-380-1438 (home);484-885-6705 (cell)
Activities & Entertainment
Artistic Director --
- Heidi Walker - 610-316-0582
- Eleanore Meals - 610-574-0584
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POST PROM PARTY JOB DESCRIPTIONS/ROLES
Decides and hires entertainment for the event. Rents
inflatables, creates contests and organizes games. Decides
on awards and prizes to winning teams. Works with decorating
committee to allocate the floor space to be used.
Advertising/Publicity Chair :
Works with local papers to obtain
coverage of post prom related activities. Works with Daily
Local News to create “Thank You” ad donated by paper which
appears the Sunday following the prom.
Works with vendors and Designers to create 10ft x 2ft
colored vinyl banner for event and other banners as needed.
Come up with other ideas on how to advertise ie: Set up
table in the café during lunches to advertise post prom.
Work with school new paper. Facebook.
Works with committee to choose a theme for the Post Prom
Party. Designs floor
plan to fit event location layout. Works with other schools
to borrow decorations. Gives out projects to individuals to
do at home as needed. Makes and installs the lobby prop
before the spring play. Manage setup of decorations at the
event. Work with NHS or other school groups, to get students
to help on projects as needed.
Event Chairperson and Co-Chair:
Organizes entire event. Works with all committees.
Decides on menu. Works with previous donor vendors to obtain
food donations. Food served continuous from midnight –
4:30am. Purchases paper supplies/table cloths as needed.
Staffs the area throughout the evening to keep food warm and
Responsible for mailing donation request letters to previous
donating businesses and following up on donations by
phone/e-mail. Come up with a list of new donors that we have
not approached yet. Good knowledge of mail merge and excel
Coordinate the phone-a-thons (about 1 every 2 weeks) to
solicit donations from parents. (If we have been given
permission to make calls from the main office in the
evenings.) In the past NHS students have been willing to
help, with a parent to supervise the group. Creates script
used by students on the phone. Follow up to parents who have
pledged but forgotten to send money in. Works with office to
include donation request forms when school mailings home are
Purchases prizes at the lowest possible prices utilizing
shopping sales and coupons. Contacts stores and restaurants
to obtain prizes/discounts. Mail letters/e-mails asking for
donation follow-ups. Puts prize baskets together, labels and
arranges set up of prize room the night of P3. Works with
Volunteer Coordinator to arrange for chaperones to supervise
prize room and draw prizes.
Contacts colleges popular with West students and ask them to
donate school merchandise to be used in prize baskets.
Obtains donations through phone calls, e-mails or letter.
Turns anything received in to the prize committee chair.
Revises and creates registration packets, makes them
available in the lobby mid April, replenish as needed.
Prepares spreadsheet to keep track of seniors and their
guests as they sign up. Checks in seniors and their guests
on prom night, distribute prize tickets during check in.
Processes all donation checks received from
parents/community businesses, deposits checks in bank.
Creates reports for committee chairs as needed, updates
Chair/Co-Chair of financial situation as needed. Works with
Event Chair to apply for Grant. Good knowledge of excel
activities, decorating and registration chairs, organizes
set up, chaperoning and clean up. Will receive names of
parents who have completed the volunteer/donation form. Will
call parents to schedule work as needed. Most of work is
done in the last couple of week as we get closer to the
event. Assigns Coordinators as follows: